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Hemphill County Clerk

Sylvia Guerrero

Office Hours: Monday -Friday 8:00 a.m.-5:00 p.m.

We will be closing July 3rd at 3:00 p.m and all day July 4th.

We will resume regular business hours on Friday, July 5th.


Physical Address: 400 Main Street, Suite 203, Canadian, TX 79014

Mailing Address: P.O. Box 867, Canadian, TX 79014

Phone: (806) 323 - 6212

Click here to E-mail



ONLINE PAYMENTS *Please take note of Bureau Code. It is required for entering payments. Convenience fee applies for all Credit Card Transactions. *                                                                                                   Bureau Code:  4134196 If paying a ticket, please use Bureau Code:  8456208

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    Official Public Records (Land Record) are now available at www.idocmarket.com

    Notice: searching by legal description only, will NOT be thorough, as some Instruments have no legal description indexed.

    Best ways to search are by: Grantor, Grantee, File Date, Instrument Number, & Volume .

    Filing of Official Public Records                                                                                           *Please maintain a minimum 1-inch margin on all documents to be filed in our Official Public Records.

    In Person:                                                                                                                           Hemphill County & District Clerk's Office                                                                           Courthouse, 400 Main Street, Room 203                                                                                         Canadian, Texas 79014

    By Mail Filing: Include your original document and self-addressed, stamped envelope for the return of all documents.  Remit a cashier’s check, money order and personal check made payable to Hemphill County Clerk's Office                                                                                                                                                   

    Mail to:                                                                                                                                                       Sylvia Guerrero, County and District Clerk
    Hemphill County and District Clerk's Office
    P. O. Box 867
    Canadian, TX 79014

    ERecording Filings:                                                                                                                                     All documents we receive must go through an e-record provider. E-recording providers that currently submits to Hemphill County are Simplifile and CSC.


    *With all Requests, please include a self-addressed, stamped envelope for the return of all documents.


    The following Fees include Deeds, Deeds of Trust, Oil & Gas Leases, Mechanics Liens, Releases, Financing Statements, Abstracts of Judgments and Releases, Affidavits, Power of Attorney, Lis Pedens, Bills of Sale, Tax Certificates, Assumed Name Registration, Hospital Liens and Releases, Plats (After approval from Commissioners’ Court/Must have Tax Certificate) and other records.


    First page

    LGC Sec. 118.011


    Records Management

    LGC Sec. 118.011 (b)(2)





    Second and Subsequent Pages

    LGC Sec. 118.011(a)(1)


    Each name to be indexed in excess of five.


    LGC Sec. 118.011(a)(2)


    Each name to be indexed in excess of five on assumed names


    Business and Commerce Code71.155(a)(2)


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    In accordance with Attorney General Opinion #MW289…”article 6899j V.T.C.S., requires that all marks and brands registered prior to August 30, 1981, must be re-registered within six (6) months of that date, and that the re-registration process must be repeated at subsequent ten (10) year intervals for then-current owners.”

    Marks and brands currently on file will expire on August 30, 2021. This office will be accepting renewals of your brand starting on Tuesday, August 31, 2021. You will have through Tuesday, March 1, 2022 to re-register your brand, thus extending the effectiveness for an additional ten (10) years. If you do not re-register your brand, your registration becomes “void” and will be open for registration to any person desiring to record the brand in their name on Wednesday, March 2, 2022.

    Register a Brand

    It is not required to complete this application in advance; the County Clerk’s office will provide forms in the office at the time of registration. You must sign the  Application before the clerk or have your signature acknowledged by a notary.

    Brand Application by Mail


    The fee to register a brand in Hemphill County is $16.00 per brand, which includes one location. Additional locations for the same brand are $5.00 each.  Example: If you record “C” on the left hip, the fee will be $16.00.  If you place a “C” on the right hip, it will be an additional $5.00 for that location.  These fees are authorized by section 118.0216 of the Local Government.

    Transfer of Brand

    Brands may be transferred. This requires a notarized affidavit signed by the current brand holder that relinquishes title of the brand to the transferee. 

    Affidavit of Release and Transfer of ownership of Registered Brand

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